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Content Planning Tools Comparison and User Reviews

Content planning tools play a crucial role in any successful digital marketing strategy. Whether you’re a small business owner or a marketer.

Whether you’re a professional or a content creator, having the right tools can improve your content creation and distribution efforts.

This article will examine numerous topics. Planning tools, compare their features and provide user reviews to help you decide which tool best suits your needs.

Marketing Planning Tools

Marketing planning tools refer to software or applications designed to assist businesses and marketers in organizing, strategizing, and executing their marketing activities. These tools often include features for market analysis, goal setting, budgeting, and campaign scheduling.

They aim to streamline the planning process, enhance collaboration among team members, and optimize overall marketing performance.

Best Content Planning Software

Content planning software is an application that helps individuals and businesses organize, schedule, and manage their content creation efforts. These tools often include features for editorial calendars, topic ideation, content distribution planning, and collaboration among content creators. The goal is to ensure a consistent and well-organized content strategy aligned with business objectives.

Content Planning Platform

A content planning platform is a comprehensive solution that provides a centralized environment for planning, creating, and managing content across various channels.

It typically integrates with other tools and platforms, offering a holistic approach to content strategy. These platforms often support collaboration, analytics, and workflow automation to streamline the content lifecycle.

Social Media Planning Tools

Social media planning tools are applications designed to help businesses and individuals schedule, organize, and optimize their social media posts. These tools often include content scheduling, analytics, and post-automation features.

The primary goal is to enhance efficiency in social media management and ensure a consistent and engaging presence across different platforms.

Social Media Content Planning Tools

Social media content planning tools focus specifically on the content aspect of social media management. These tools assist users in planning and organizing the creation and distribution of social media content.

They may offer content calendars, post-scheduling, and collaboration capabilities to ensure a cohesive and strategic approach to social media content.

Content Planning Apps

Content planning apps are mobile applications designed to facilitate the planning and organization of content creation efforts. These apps are often lightweight and user-friendly, providing scheduling, idea generation, and collaboration features.

Content planning apps are designed for individuals or teams that want a convenient and accessible way to manage their content strategy using mobile devices.

Content Planning Tools

Content Planning Tools


ContentCal is a popular content planning and scheduling tool known for its user-friendly interface and collaborative features. Marketing teams and agencies use it to streamline content creation and social media posting processes. Here’s a closer look at what ContentCal has to offer:

User Reviews

  • Social Media Manager Sarah: “ContentCal has made my life so much easier. The calendar view and color-coding help me visualize our content strategy, and the approval workflow ensures everyone is on the same page.”
  • David, a Content Creator: “I love how ContentCal integrates with various social media platforms, making it a breeze to schedule and post content. Plus, the analytics feature helps me track our performance.”

Key Features

  • Content calendar for visual planning.
  • Collaboration tools for team members and stakeholders.
  • Social media integration for scheduling and posting.
  • Analytics and reporting to measure content performance.


CoSchedule is an all-in-one marketing calendar and content planning tool for marketers, bloggers, and businesses. It offers tools to help users plan, execute, and measure their marketing campaigns effectively. Here’s what CoSchedule brings to the table:

User Reviews

  • Marketing Director Mark: “CoSchedule is our marketing team’s secret weapon. It streamlines our entire workflow, from planning content to social media promotion. The automation features save us tons of time.”
  • Linda, a Blogger: “As a solo blogger, CoSchedule is a game-changer. The headline analyzer and social media automation features have boosted my blog’s traffic and engagement significantly.”

Key Features

  • Marketing calendar for planning and scheduling.
  • Headline analyzer to optimize content titles.
  • Social media automation and scheduling.
  • Marketing analytics and performance tracking.


While not exclusively a content planning tool, Trello is a versatile project management platform many content teams use for organizing tasks and content ideas. Its visual approach to project management can be tailored to suit your content planning needs. Here’s how Trello fits into the content planning landscape:

User Reviews

  • As a Content Manager, James says, “Trello’s flexibility is what sets it apart. We use it to manage content ideas and editorial calendars and even track progress on individual articles. It’s great for creative teams.”
  • Emily, a Freelance Writer: “Trello is a straightforward but efficient tool for managing my writing assignments. I can see what’s due when and communicate with clients easily.”

Key Features

  • Visual boards for organizing content tasks.
  • Customizable workflows with labels, due dates, and checklists.
  • Integration with other productivity tools.
  • Collaboration features for team projects.


Another project management solution with adaptability for content preparation is Asana. It includes various tools that can assist content teams in streamlining their operations and maintaining the timeliness of their projects. Let’s look more closely:

User Reviews

  • Tom, a Content Strategist, says, “Asana’s task dependencies and timeline view are great for managing complex content projects. They’re especially useful when working on large-scale campaigns.”
  • Hannah, a Marketing Coordinator: “I appreciate how Asana integrates with other apps like Google Workspace. It keeps all our content-related tasks and files in one place.”

Key Features

  • Task lists and boards for content planning.
  • Timeline view for project scheduling.
  • Integration with third-party apps and services.
  • Collaboration and communication tools.


Airtable is a versatile database management tool that can be adapted to various content planning needs. It’s highly customizable and is often used by content creators and teams to organize and track content-related data. Here’s how Airtable can be a valuable content-planning tool:

User Reviews

  • Michael, a Content Creator: “Airtable’s flexibility allows me to create customized content databases. I can track ideas, research, and publication dates all in one place.”
  • Samantha, a Marketing Manager: “Our marketing team uses Airtable to manage our content calendar and track SEO keywords. The ability to link records and add attachments is a game-changer.”

Key Features

  • Customizable databases for content organization.
  • Collaboration features for team projects.
  • Integration with other apps and services.
  • Advanced filtering and sorting options.


An adaptable unified workspace capable of facilitating content planning, collaboration, and documentation.

User Reviews

  • John: “Notion has completely transformed the way I organize my work. Its flexibility and customization options are unmatched. Whether I’m managing projects, taking notes, or collaborating with my team, Notion adapts to my needs effortlessly.”
  • Sarah: “I’ve tried numerous productivity tools, However, Notion distinguishes itself with its user-friendly interface and robust functionalities.. I love how I can create databases, set up kanban boards, and even manage my personal tasks all in one place. It’s become an indispensable part of my workflow.”

Key Features

  • Blocks-Based Editing
  • Templates and Customization
  • Relational Databases
  • Task Management
  • Integration and Embedding

Google Calendar

Google Calendar, a commonly utilized digital scheduling tool, provides straightforward event management. Its user-friendly interface allows individuals to generate, modify, and distribute events seamlessly. With features like reminders and integration with other Google services, it helps users stay organized and on top of their schedules efficiently.

User Reviews

  • Tigran K.: “It’s flexible and has an amazing user experience. Google keeps improving it with useful features like common event presets, such as Meditation and gym.
  • Premyuda: Overall, for someone who is always multitasking like me, Google Calendar is a lifesaver, and it helps me to manage my routine and time more effectively.

Key Features

  • Easy Scheduling
  • Multiple Views (Day, Week, Month, Agenda)
  • Integration with Gmail
  • Reminders and Notifications
  • Sharing and Collaboration
  • Event Attachments
  • Time Zone Support
  • Recurring Events
  • Search Functionality


Evernote is a multifunctional note-taking application that enables users to capture, organize, and share ideas seamlessly across various devices. With features like web clipping, document scanning, and collaborative note editing, it’s a powerful tool for personal and professional use. Evernote helps users stay productive and keep their thoughts organized.

User Reviews

  • Aafonso: Feature-wise, Evernote is still the best software of its genre. HOWEVER, apps and syncing are painfully slow, which is a deal-breaker for me.
  • Kath: Evernote is great at some things (search, tags, etc) — but not so great at others (sync, image handling).

Key Features

  • Note-taking capabilities
  • Organization of notes with notebooks and tags
  • Cross-device synchronization
  • Web clipping functionality
  • Document scanning
  • Search functionality within notes

Comparison and Conclusion

Now that we’ve explored these five content planning tools and heard from users who have first-hand experience with them, it’s time to compare their key features and functionalities to help you make an informed choice:

  • ContentCal and CoSchedule are comprehensive content planning solutions with features tailored to marketing teams and agencies. They offer social media integration and analytics, making them suitable for businesses focused on digital marketing.
  • Trello and Asana, while not dedicated content planning tools, are versatile project management platforms that can be adapted to suit content planning needs. They excel in task management and collaboration, making them suitable for creative teams and freelancers.
  • Airtable stands out for its customizable database capabilities; This makes it a great option for content producers who require a flexible solution to manage data about their work.

Your individual needs and the size of your content operations will determine the best content planning tool for you. When deciding, consider elements like team size, funding, and the complexity of your content planning process. Regardless of your choice, these tools are designed to enhance your content creation and distribution efforts, ultimately helping you achieve your marketing and content goals.


What is the best content planning tool?

The best content planning tool varies depending on your needs, but popular options include ContentCal, CoSchedule, Trello, Asana, and Airtable.

What are the different types of content plans?

Content plans can include editorial calendars, social media calendars, marketing campaign schedules, and SEO content strategies.

What is a content planner?

A content planner is a tool or individual responsible for organizing and scheduling content creation and distribution to achieve marketing goals.

What tools does a social media manager need?

Social media managers typically need scheduling tools, analytics platforms, content creation software, and social listening tools.

What are the common tools of social media?

Common social media tools for tracking performance on major platforms include Facebook Insights, Twitter Analytics, Instagram Insights, and LinkedIn Analytics.

What are social media tools?

Social media tools encompass various software and platforms for managing, scheduling, analysing, and optimising social media content and engagement.

shahariar biplob
shahariar biplob
I am an SEO expert and content writer. I have mainly worked on different types of websites Regarding keyword research, competitor analysis, Google Search algorithm, Google Search Engine Guidelines, SEO audits, and more.


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